EMPLOYMENT OPPORTUNITIES:
Administrative & Accounting Assistant
Type: Regular, benefits, FLSA non-exempt, Half-time, 0.50 FTE (20 hours per week)
Note: This position is supported by and contingent on available grant funding.
Pay Range: $23.30 per hour to $27.69 per hour
Opening Date: 10/22/2024
Closing Date: Until Filled
Employment Application: Send a cover letter, resume and references electronically to [email protected]
Benefits: Mason Conservation District provides a comprehensive benefits package including the following:
· Vacation accrual at eight (8) hours pro-rated, per month and increases based on years of service
· Sick leave accrual at eight (8) hours pro-rated per month
· Twelve (12) holidays per year, which includes one (1) personal holiday
· Participation in the Washington State Public Employees Retirement System (PERS)
· Current coverage of 100% of employee and 90% of dependent health care premiums
Mason Conservation District is an Equal Opportunity Employer.
Please let us know if you need accommodation to participate in the application process.
Introduction
The Mason Conservation District seeks an Administrative & Accounting Assistant to join our team. This position supports the District’s accounting function as well as provides administrative support to the full team.
Essential Duties and Responsibilities
Accounting/Financial
· Verifies accuracy and seeks approval of incoming invoices as well as enters invoices into the accounting system
· Prepares accounts payable for approval as well as prepares vouchers for payment
· Assists in verifying purchases are in compliance with District policy and any applicable laws
· Reconciles monthly VISA statement, ensuring that all charges have backup documentation
· Files paid accounts payable invoices
· Updates the fuel usage workbook monthly
· Prepares monthly blank mileage logs for each District vehicle
· Prepares monthly mileage adjustments based on mileage logs
· Reviews approved timecards and checks for accuracy prior to preparing payroll
· Prepares payroll for review as well as submits the payroll file to the bank
· Prepares and submits the federal 941 payments as well as the PERS payments
· Assists the Finance & Admin Mgr. in preparation of quarterly payroll taxes as well as the year end W-2 process as needed
· Prepare accounts receivable invoices from prior approved vouchers, including gathering the required backup documentation.
· Submit accounts receivable invoices to agencies as requested
· Receives incoming checks and processes them for deposit by Executive Director
· Pulls paid accounts receivable invoices for Finance & Admin Mgr. to receive payment in the accounting system
· Files paid accounts receivable invoices
· Other related duties as requested or assigned
Administrative
· Receive and verify the accuracy of incoming deliveries
· Answer incoming telephone calls and evaluate, direct, or resolve concerns
· Prepare and maintain records for retention based on the state schedules
· Assists District staff in maintaining filing systems
· Maintain inventory of office supplies and alert Executive Director to extraordinary purchase requests
· Maintain inventory of District vehicles, including maintenance records
· Maintain inventory of the District small and attractive assets
· Maintain operation of office equipment and interface with service providers
· Other related duties as requested or assigned
· Assist in coordinating with landlord for building maintenance
Required Qualifications
· One (1) year of experience in a similar position
Required Skills, Knowledge, Abilities and Attributes
· Must be a self-driven and resourceful team player with a proven ability to problem solve
· Able to manage multiple priorities with similar deadlines
· Proficient with Microsoft Office Suite
· Strong written and verbal communication skills
· Understanding of the appropriate uses of public funds
· Able to maintain accurate records
· Knowledge of generally accepted accounting principles
· Understanding of payroll tax regulations and reporting requirements
· Understanding of basic office procedures and protocol
· Understanding of file and record maintenance techniques
Desired Experience, Skills, Knowledge and Abilities
· Associate of Arts degree in Accounting, Business Administration or a related field
· Familiarity with the state BARS manual and BARS accounting
· Experience with Springbrook accounting software
Physical and Mental Requirements
This position consists of office work. This position requires the ability to:
· Work in front of a computer for long periods of time with frequent sitting, standing and continuous hand and finger movement.
· Understand and communicate effectively with written and oral communication and instruction.
· Able to follow basic alphabetization rules
· Lift, pull, carry, push up to 25 pounds
· Bend, twist, squat, kneel/crawl, reach overhead, etc.
Work Location
The position will work out of our Shelton office.
Note: This position is supported by and contingent on available grant funding.
Pay Range: $23.30 per hour to $27.69 per hour
Opening Date: 10/22/2024
Closing Date: Until Filled
Employment Application: Send a cover letter, resume and references electronically to [email protected]
Benefits: Mason Conservation District provides a comprehensive benefits package including the following:
· Vacation accrual at eight (8) hours pro-rated, per month and increases based on years of service
· Sick leave accrual at eight (8) hours pro-rated per month
· Twelve (12) holidays per year, which includes one (1) personal holiday
· Participation in the Washington State Public Employees Retirement System (PERS)
· Current coverage of 100% of employee and 90% of dependent health care premiums
Mason Conservation District is an Equal Opportunity Employer.
Please let us know if you need accommodation to participate in the application process.
Introduction
The Mason Conservation District seeks an Administrative & Accounting Assistant to join our team. This position supports the District’s accounting function as well as provides administrative support to the full team.
Essential Duties and Responsibilities
Accounting/Financial
· Verifies accuracy and seeks approval of incoming invoices as well as enters invoices into the accounting system
· Prepares accounts payable for approval as well as prepares vouchers for payment
· Assists in verifying purchases are in compliance with District policy and any applicable laws
· Reconciles monthly VISA statement, ensuring that all charges have backup documentation
· Files paid accounts payable invoices
· Updates the fuel usage workbook monthly
· Prepares monthly blank mileage logs for each District vehicle
· Prepares monthly mileage adjustments based on mileage logs
· Reviews approved timecards and checks for accuracy prior to preparing payroll
· Prepares payroll for review as well as submits the payroll file to the bank
· Prepares and submits the federal 941 payments as well as the PERS payments
· Assists the Finance & Admin Mgr. in preparation of quarterly payroll taxes as well as the year end W-2 process as needed
· Prepare accounts receivable invoices from prior approved vouchers, including gathering the required backup documentation.
· Submit accounts receivable invoices to agencies as requested
· Receives incoming checks and processes them for deposit by Executive Director
· Pulls paid accounts receivable invoices for Finance & Admin Mgr. to receive payment in the accounting system
· Files paid accounts receivable invoices
· Other related duties as requested or assigned
Administrative
· Receive and verify the accuracy of incoming deliveries
· Answer incoming telephone calls and evaluate, direct, or resolve concerns
· Prepare and maintain records for retention based on the state schedules
· Assists District staff in maintaining filing systems
· Maintain inventory of office supplies and alert Executive Director to extraordinary purchase requests
· Maintain inventory of District vehicles, including maintenance records
· Maintain inventory of the District small and attractive assets
· Maintain operation of office equipment and interface with service providers
· Other related duties as requested or assigned
· Assist in coordinating with landlord for building maintenance
Required Qualifications
· One (1) year of experience in a similar position
Required Skills, Knowledge, Abilities and Attributes
· Must be a self-driven and resourceful team player with a proven ability to problem solve
· Able to manage multiple priorities with similar deadlines
· Proficient with Microsoft Office Suite
· Strong written and verbal communication skills
· Understanding of the appropriate uses of public funds
· Able to maintain accurate records
· Knowledge of generally accepted accounting principles
· Understanding of payroll tax regulations and reporting requirements
· Understanding of basic office procedures and protocol
· Understanding of file and record maintenance techniques
Desired Experience, Skills, Knowledge and Abilities
· Associate of Arts degree in Accounting, Business Administration or a related field
· Familiarity with the state BARS manual and BARS accounting
· Experience with Springbrook accounting software
Physical and Mental Requirements
This position consists of office work. This position requires the ability to:
· Work in front of a computer for long periods of time with frequent sitting, standing and continuous hand and finger movement.
· Understand and communicate effectively with written and oral communication and instruction.
· Able to follow basic alphabetization rules
· Lift, pull, carry, push up to 25 pounds
· Bend, twist, squat, kneel/crawl, reach overhead, etc.
Work Location
The position will work out of our Shelton office.
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Mason Conservation District
450 W Business Park RD Shelton, WA 98584 Phone: (360) 427-9436 Fax: (360) 427-4396 |
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Mason Conservation District (MCD) does not discriminate on the basis of race, color, national origin, disability, age, or sex in administration of its programs or activities, and MCD does not intimidate or retaliate against any individual or group because they have exercised their rights to participate in actions protected, or oppose action prohibited, by 40 C.F.R Parts 5 and 7, or for the purpose of interfering with such rights. Contact Rhonda Nydegger, Finance & Administration Manager, for more information. Email: [email protected] Mail: Mason Conservation District, 450 W Business Park RD, Shelton WA 98584.